Simple and Effective Communication Tips to Use at Work

You're sitting in a meeting, and your boss or client is talking. You want to interrupt, but you know that's rude. You want to add something but don't know if it's appropriate at the moment. Common situations like these happen all the time, which can make communication difficult and uncomfortable.

Communication isn't just about sending and receiving information. It's the foundation for building relationships at work. Whether you're the boss or a new hire, how you communicate affects how well you connect with people, which determines your impact and ability to move ideas forward.

Communication is key for any relationship. It can be challenging to master all the small nuances, but you can improve by practicing. Here are some simple tips to help you start communicating more effectively at work today.

Stop interrupting.

In meetings, you may be used to speaking over other people, but it can make them feel uncomfortable and less inclined to speak up in future discussions. It also sends the message that you're not interested in what they have to say. 

If someone else is talking, wait until they've finished before you interject with your point of view, or ask them if they mind if you add something after they've finished speaking. You'll be surprised at how much better your conversations go when everyone gets a chance to speak their mind without being interrupted!

Ask questions to clarify.

If you're unsure what someone is asking or talking about, ask them to be more specific. This will help you understand each other better and avoid miscommunication. Ask questions if anything isn't clear, and don't interrupt until the other person has finished talking. 

Asking open-ended questions shows that you're listening and encourages others to speak more freely. Closed-ended questions like "do you agree with me?" can lead to an argument instead of a discussion.

Avoid negative language.

Negative words like "can't" or "won't" are discouraging and make it sound like there's no solution to the problem at hand. It can make people think you have closed off their ideas and opinions. Instead, try using phrases like "I'm going to try this" or "Here's what I think we should do." This encourages others to share their ideas with you without making them feel defensive.

Read body language cues.

People communicate through words and actions. Some gestures — like crossing arms over the chest — can signal disagreement or disapproval, while others might indicate agreement or support for an idea or proposal. If they're looking away from you or fidgeting in their seat, this could mean they're bored or distracted by something else in the room.

Pay attention to these signals, so you know when to avoid sensitive topics and when to push ahead with difficult conversations.

Communication is the basis of everything. Whether you're talking to your boss, your client, or a peer; whether you're in a team meeting or out to lunch with another coworker; or whether you're doing an interview or on a date—communication is always a vital part of any interaction.

It's easy to see work communication as a way to help keep your organization afloat and advancing, but it can also be seen as a way to better communicate from one team member to the next. Even something as simple as smiling at someone when you pass them at work can change the energy of a day. 

Don't underestimate the power of your words.